Federal Acquisition System Administrator

Job Description

Jefferson Solutions Group is seeking a Federal Acquisition System Administrator to support a federal agency.

This role will be fully remote.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson Solutions Group, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

Responsibilities

Manage all aspects of the Acquisition Automation Program, including all applications within the Acquisition Automation Suite (AAS) and the industry engagement platform. This may include, but is not limited to, the following applications: Purchase Request Tracker Tracker, Government Purchase Card (GPC) Purchase Request App, Contract Award Log, Contract Closeout automation, help desk automation, and the Source Selection Tool.

Analyze current processes, identify automation opportunities, and develop business cases for identified automation opportunities.

Utilize internal task management tools to respond to and update assigned tasks.

Advise management and acquisition workforce members on matters pertaining to acquisition programs including automation projects and applications

Manage delivery of the Office of Acquisition Management’s User Acceptance Testing (UAT) efforts in partnership with Office of IT

Develop and manage communication strategies/plans, including message development support, to expand organizational awareness and promote product utilization

Develop AAS and training curriculum, coordinate training, and administer training.

Develop and execute stakeholder engagement strategies/plans to proactively consider stakeholder needs, communicate updates/changes, and identify and mitigate program risks and impacts.

Develop and manage user feedback channels to support continuous improvement and program optimization.

Assist with acquisition lifecycle support needs such as contract administering, closeouts, report generation, etc.

The position requires providing all appropriate system administration support to administer, troubleshoot, and maintain the contracting writing system and acquisition automation tools, including, for example, the following:

Generate, maintain, establish, and deliver PRISM training for new and existing users

Track buyers and non-buyers PRISM licenses

Assign buyers, owners, and update users on routing lists & templates

Complete out access request forms for PRISM users provide Tier Support to PRISM users to resolve issues prior to escalation to enterprise-wide PRISM Help Desk

Participate in PRISM functional testing

Participate in weekly PRISM Help Desk check-in and other meetings, discussions, working groups, etc.

Develop and deliver “New-Hire” PRISM training for newly hired personnel, personnel changing roles or needing a refresher

Develop and deliver semi-Annual PRISM Training for Program Partner and Stakeholders

Develop and deliver PRISM Training to staff on as needed subjects and processes

Develop and deliver PRISM Training to all Requisitioners

Coordinate with enterprise-wide PRISM Help Desk staff

Submit help desk tickets to PRISM Help Desk

Submit User Access Request (UAR) forms for new users, new vendors, changed roles, reactivations, password problems, etc.

Provide System and Tool Oversight

Develop customized reports to fulfill data inquiries as requested. Reports will be generated on an as needed basis utilizing data extracted from PRISM and DELPHI. The reports must be formatted as requested by the government.

Develop and distribute recurring reports to designated personnel as requested

Utilize Policy Action Tracker to respond to and update assigned tasks

Provide required data for Purchase Requisition (PR) Tracker Tool on weekly basis

Proactively responds with follow-up to all requests for assistance and help desk tickets

Resolve issue prior to escalation

Submit Help Desk tickets

Required Qualifications

Bachelors degree

3 year’s experience

Experience administering PRISM

Subject matter expertise with PRISM

Exceptional customer service, problem solving, and critical thinking skills

Experience with full Microsoft O365 Suite to include Excel, PowerPoint, Word, Forms, Lists, Automate, Power BI, etc.

Preferred Qualifications

Experience with process automation tools such as the Microsoft Power Platform, preferred

Splash BI reporting tool

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About Jefferson Solutions Group

Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws.

Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, Jefferson will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626-8550 via email: HR@jeffersonsg.com